As you will see in this article, a Project Management Plan is a document that defines how a project is executed, monitored, and controlled; it is much more than a schedule chart.
The Project manager creates the project management plan following inputs from the project team and the key stakeholders. A Project management plan is a formal, approved document that defines how the project is executed, monitored, and controlled.
It may be a summary or a detailed document and may include baselines, subsidiary management plans, and other planning documents. This document is used to define the approach project team takes to deliver the intended project management scope of the project. As the work proceeds, the performance of the project is measured against the performance measurement baseline included in the project management plan.
The scope baseline, schedule baseline, and the cost baseline are collectively referred to as the performance measurement baseline. If there is a deviation from the baseline while the work is being done, the project manager deals with them by making adjustments to correct the deviation.
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If these adjustments fail to correct the deviations, then formal change requests to the baselines become necessary. Project managers spend a substantial amount of time ensuring baselines are achieved, ensuring the project sponsor and the organization get the full benefits of their projects. The Project management plan is not created all at once. It is progressively elaborated, which means it is developed, refined, revisited and updated.
Since the project management plan integrates all the knowledge area management plans into a cohesive whole, it needs to be assembled after all the component plans have been created.
When a project charter is created in the initiating process group, it contains a summary of scope, budget and a summary milestone schedule. Since you already have these things at the time you begin developing the project plan, you can go ahead and develop the scope management plan, cost management plan, and the schedule management plan. Later, when you perform the Plan Scope, Estimate Costs, and Develop Schedule processes, you can revise the components of the project plan with more detail to reflect a deeper understanding of the project.
Since the project management plan is a formal document that is used to manage the execution of the project, it must receive formal approval.
Who grants the approval for the project management plan depends on the organizational structure and a number of other factors.
What Is a Project Management Plan
Usually, the customer or the senior management of an organization do not approve the project management plan document. The customer signs the contract but often leaves the internal workings of the organization delivering the project. Typically the project plan is approved by the project manager, project sponsor, or the functional managers who provide the resources for the project.
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Can Business Analyst be a Project Manager? What is a Project Management Plan? What are the Components of a Project Management Plan? Project Management Plan Approval Since the project management plan is a formal document that is used to manage the execution of the project, it must receive formal approval.
It becomes less difficult for a project manager to get the project management plan approved, if: All the stakeholders are identified along with and their requirements and objectives. The project manager handles conflicting priorities in advance. Next Article. Recommended Resources. View Details.